I think it’s probably safe to say that in-person meetings are canceled for the time being. With the widespread COVID-19, a lot of us are hunkered down, working from home or other remote locations to stay healthy and avoid infections. 

While those efforts should bring a smile to our faces, it doesn’t lessen the severity of the situation, and the uncertainty that a lot of businesses face. All of us to be careful, stay safe, and lend a hand in any way possible to our fellow small businesses

For us at Hatchbuck, that includes creating content that helps us all work better, no matter where the work may be taking place. When you’re trying to continue business as usual (or as usual as possible), how do you navigate around working with or meeting with those you can’t physically be near? Luckily, we live in the digital age, which affords us many different small business tools and software aimed at bringing us together.

Here are some of the best tools for scheduling remote meetings so you can continue to get work done and keep your team aligned while working from home. 

1. Calendly

Calendly gives you the reigns when it comes to scheduling meetings by allowing you to select the time slots you’re available. Once you make your selections, Calendy creates a meeting link for you to include in your correspondence. If people want to meet with you, they can only select the times you’ve indicated, which gives you total control over your schedule. It also prevents any issues with your other meetings by reducing cancelations and rescheduling. 

2. Google Forms

Google Forms are great for creating surveys, be it for internal use or to get certain information from your customers or prospects. They can also be used as a way to schedule meetings. Their simple to use format gives you access to a super easy and quick way to gather info like email address, phone number, delivery address and more. You can even survey meeting attendees to find a time and date that works best for them. You’ll avoid unnecessary emails, and get back to your task list in a jiffy. 

3. Zoom

With Zoom, you can schedule a meeting and create meeting log-in information all at once. With the log-in, you can dial-in, or use your computer for a video conference. Once the log-in information is created, you just copy and paste it into your scheduled meeting so that everyone is on the same page. Once your online meeting starts, use your webcam to see your attendees face-to-face and share your screen to easily communicate your thoughts. Online meetings aren’t all. Zoom offers other capabilities, like hosting webinars and setting up a phone system that allows you to dial-out from your computer. You can also build conference rooms, which assist with collaboration and access meeting recordings, so nothing gets lost. 

4. Doodle

Don’t you hate it when you try to schedule a meeting, and it results in a ton of back and forth? Getting a meeting scheduled shouldn’t be that hard! This is why I love Doodle. Doodle allows you to easily create polls to send to people you’re trying to schedule a meeting with. They select the days and times that work for them, and you schedule the meeting based on what slot works for most people. No more tedious back and forth! Also, you can check availability across timezones, open up blocks so others can see when you’re available, and keep your appointments private.

5. Boomerang Calendar

I use Boomerang to schedule some of my emails, which helps me avoid getting quick responses during busy periods and assures I don’t forget to send important follow-ups. So, when I found out that Boomerang also has a scheduling feature, I jumped at the chance to use it. Boomerang Calendar plugs into your Gmail and Google Calendar and easily syncs with your schedule, so you don’t have to log your availability. It updates your availability in real-time, allows you to highlight optimal meeting slots, and schedule group meetings. 

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A lot is going on right now. And if you’re in a position to be working from home, don’t cancel all your meetings or reschedule for a later date. Use the tools above to get everyone aligned and together so you can do your jobs more easily and connect while apart.